Special Called Board Meeting

May 3, 2017

Meeting called to order at 8:00 PM


Present:† President - Denise Valkema, 1st Vice President - Paul Martinez, 2nd Vice President - Miranda Kilby, Secretary - Sylvia Young, Treasurer - Gloria Mills-Hicks, board members: 2 Jorge Hernandez, 3 Tekesha Saffold and 4 Rafael Fernandez

We requested a quote for 2019 and 2021 conventions from the Lexington Hotel in Jacksonville for January or February of those years.† There have been some delays due to changes in staff.† As of now the room price would be $126 per night in 2019 since itís been newly renovated.


Hotel Contract:

We discussed the contract for the 2018 convention proposal from The Hilton Hotel in Tampa.† Concerns discussed were the late checkout time and the fees, a hospitality suite, cancellation policy, fees for holding luggage if you get there earlier than check in time, and shuttle bus only goes to airport. †Benefits are the executive lounge, free parking, restaurants close by, offer of free rooms per 40 room nights purchased, and a ramp is provided.



State Convention:

We received the contract from the comedian for the convention.

We discussed whether to keep or omit the Presidentís breakfast off the agenda.† We decided to not have the Presidentís breakfast because we have presidentís bi-monthly call meetings and will have leadership workshops this year at the convention.† For the chapters that have concerns, we will arrange appointments upon request to discuss specific issues.† Liaisons should contact their chapters/division to set up a meeting time, if they want to meet with the board.

Martinez asked for suggestions for ambassadors.†

The Talking Book Library will braille our agendas.

We need to get prices for the printed agendas.

We discussed offering something toward PAC plan program as an incentive.† Mills-Hicks motioned that the affiliate give $50 toward a drawing for members that increase or start a new PAC plan pledge.† Second by Martinez.† Approved by all.

Young asked for the template for badges be sent to her as soon as possible.

We discussed where the hospitality suite will be.

We discussed giving the membership cards to the Presidents at the registration.

Hernandez reported that some of the chapters are planning to bring their pledge checks in hand for the convention.

Mills-Hicks reported that she has received quite a few new registrations.† All chapters have paid their dues.

We will meet later in May for preparation for the Mock Meeting during the convention.

The Events Committee will meet May 10th at 8pm.


Next board meeting will be 5/26/17 at 8pm and will be an open board meeting at convention.


Hernandez made a motion that the meeting be adjourned; second by Mills-Hicks.† All approved.† Meeting adjourned at 9:39pm.


Respectfully submitted by Sylvia Young, NFBF Secretary